~Minutes of Meetings~
2008
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ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
DECEMBER 11, 2008
A regular meeting of the Elmira Township Board was held on December 11, 2008 at the Elmira Township hall commencing at 6:00 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All members were in attendance. Township residents from Hallenius Rd attending were Dave Jones, Karyn Warsow, Kim Wagar-Hart, Tom and Vickie Frost, Donna & Ted Lange . Ron Geiger, Ordinance Officer also present.
Karyn Warsow, spokesperson for a group of residents on Hallenius Rd, gave a presentation on hazards of high speeds and heavy truck traffic on their road.
Diane P. made a motion to write a letter to the Otsego County Road Commission to consider Halleniuis Road when traffic studies are done and possibly implement a solution that could help alleviate some of the current problems. Seconded by Leonard and carried unanimously.
ASSESSOR’S REPORT:
Debbie continues to analyze some of the values currently on the roll and plans to adjust the lake front values. There were three corrections at the December BOR and all were Principle Resident Exemption reinstatements.
The Consumer Price Index was announced at 4.4% increase to taxable value. This will make it difficult to explain how property values continue to decrease but taxable values continue to increase.
Debbie recommends purchasing the Apex Sketch program since it can be integrated with the BS&A program. It will take a while to get all the sketches on the computer but if we are to do a reappraisal next year, it would be a good time to do them.
Diane P made a motion to purchase the Apex Sketching Program. Seconded by Sue and carried unanimously.
ORDINANCE OFFICER:
Ron reported that the stipulation order on the Hall property was waived and didn’t go to court and a Quit Claim Deed was issued to the township. When the snow has melted an ad will be placed in the newspaper to advertise for removal of the building.
The process server had no luck on serving Renee. Ron will write a new ticket and mail to her and also hang a copy on a tree on the property and take a photo. He will do this all on the same day. The court will then contact her.
He stated that Wells Fargo had a wrong address in their system and apologized. Since then there has been activity on the property.
PLANNING COMMISSION:
Sue presented a revision of the Bill Board Ordinance. The board will review it at the meeting in January.
READING OF THE BILLS:
3905 Barbara Lewandowski, deputy treasurer 47.50
3912 Theresa Plachta, trustee, salary 175.08
3913 Susan Schaedig, Clerk’s salary 1,116.91
3914 Ron Geiger, Ordinance Officer, Liquor Inspector 224.52
3915 Leonard Skop, trustee salary 175.08
3916 John Middleton, PC 110.00
3917 John Ernst, PC 110.00
3918 James Theisen, PC 110.00
3919 Gloria Torello, PC 130.00
3920 Duane Hoffman, PC 110.00
3921 Diane Purgiel, Treasurer salary 1,441.66
3922 Diane Franckowiak, Supv Salary 893.16
3923 Dan Sevenski, hall cleaning 37.50
3924 MMTA, dues-treasurer 35.00
3925 Diane Franckowiak, reimb 125.00
3926 Susan Schaedig, reimb 53.67
3927 Diane Purgiel, reimb 97.89
3928 WalMart 52.36
3929 Waste Management 46.08
3930 Great Lakes Energy 22.44
3931 Michigan Townships Association, MTA conference 470.00
3932 United States Postal Service 84.00
3933 D & D Assessing 2,000.00
3934 Roderick Wright 50.00
3935 Cynthia Prusakiewicz, BOR 50.00
3936 Holton’s LP Gas 407.20
3937 D & H Excavating 281.25
3938 Otsego County Rd Comm, Mt Jack project 229,100.28
3939 Great Lakes Energy 265.31
3940 CenturyTel 86.40
3941 Young, Graham & Elsenheimer, P.C. 89.00
237,997.89
Diane P made a motion to pay the bills. Seconded by Theresa and carried unanimously.
TREASURER’S REPORT:
CD 77,072.03 116,609.36 100,868.72 99,035.77 Gen Fund Ckg 2156,243.79
TOTAL 609,829.67
Northwestern Tax Acct 1,050.80 Northwestern Tax Acct Money Mkt 87,208.42 88,259.22
Diane F stated that she did not return a hall deposit to Tracy and Greg Stilson who rented the hall on November 29, 2008. They had no proof of liquor liability but still served and the hall was left in a mess. Diane sent a letter.
NEW BUSINESS:
Leonard made a motion to reappoint Gene Fleming, Cindy Prusakiewicz and Rocky Wright to the Elmira Board of Review. Kim Wagar will be an alternate. Seconded by Theresa and carried unanimously.
All Township Board members have been sworn in.
The next Township Association meeting will be held on January 20, 2009 at Hayes Township at 6:00 p.m.
There being no further business to come before the board, Theresa made a motion to adjourn. Seconded by Leonard and carried unanimously. Meeting adjourned at 7:58 p.m..
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
NOVEMBER 13, 2008
A regular meeting of the Elmira Township Board was held on November 13, 2008 at the Elmira Township Hall commencing at 6:00 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All members were present. Ordinance Officer, Ron Geiger and Assessor, Deb Dunham were also in attendance.
Diane P made a motion to accept the minutes as corrected. Seconded by Theresa and carried unanimously.
ASSESSOR’S REPORT:
Deb stated that Bill agrees with the sales study. The major problem will be the judgement calls of classifications on homes. She plans on having the reassessments done in a year.
Deb & Diane have looked at all the new construction in the township.
ORDINANCE OFFICER REPORT:
Ron reported that a title search on the Hall property revealed that only back taxes are owed and will have a clear title. He also stated that the township must place a picnic table on the property because the law states that it must be owned and occupied. When the township obtains the property an ad will be placed in the newspaper for bids on the demolition of the building.
Township attorney, Laurie Luckett has issued a ticket to Renee and is being served by a process server.
On October 22, 2008 someone from Wells Fargo e-mailed Ron stating that he could not find the loan. Diane P said a person called her today inquiring about the delinquent taxes.
The trailer on Chalmers has been torn down and cleaned up.
The boats are still on the M-32 property. The owner said he had them inspected by the Sheriff.
PLANNING COMMISSION REPORT:
Sue reported that the PC discussed the non-compliant wind generator that resident, Lynn Kleckner would like to construct on his property. Otsego County should be putting new language into the master plan to allow for a wind generator 100 feet from bottom to top which would include the tip of the blade. John Ernst and Jim Theisen reported that Otsego County is moving forward on generators.
The PC continues to work on revisions for the Billboard Ordinance.
FIRE AUTHORITY REPORT:
Diane F reported that they have set the 2009 budget at 65,420. The have 75,000 in a money market, 15,000 in savings and 48,000 in checking.
Diane F also stated that the Fire Authority will pay about 1,100 to have the fire hall wired for the generator.
READING OF THE BILLS:
3870 Theresa Plachta, trustee 125.08
3871 Susan Schaedig, Clerk 1,066.91
3872 Ron Geiger, Ordinance Officer, Liquor Inspector 274.52
3873 Roderick Wright 99.00
3874 Leonard Skop, trustee 125.08
3875 John Middleton, PC 110.00
3876 John Ernst, PC 110.00
3877 James Theisen, PC 110.00
3878 Doreen Ostrander, election inspector 250.00
3879 Diane Purgiel, treasurer 1,441.66
3880 Diane Franckowiak, supervisor 1,048.16
3881 Dan Sevenski, hall cleaning 237.50
3882 Waste Management 48.44
3883 Diane Franckowiak, reimb 50.00
3884 Deb Puroll, hall dep reimb 50.00
3885 Susan Schaedig, reimb 158.19
3886 Diane Purgiel, reimb 115.64
3887 Ron Geiger, reimb 128.55
3888 Margaret Hall, election inspector 156.75
3889 Barbara Fleming, election inspector 175.75
3890 Janelle Crawford, election inspector 137.75
3891 Heidi Mead, election inspector 137.75
3892 Ann Wright, election inspector 137.75
3893 Young, Graham & Elsenheimer, P.C. 532.00
3894 D & D Assessing 2,000.00
3895 Otsego Conservation District, greenhouse 1,000.00
3896 Sam’s Club, membership 35.00
3897 United States Postal Service, POB 32.00
3898 Carquest Auto Parts Stores 250.61
3899 Mid North Printing, letterhead, envelopes 116.80
3900 Great Lakes Energy 22.44
3901 Roderick Wright, reimb 20.68
3902 Susan Schaedig, reimb 57.66
3903 Independent Bank, taxes-Nov 08 542.17
3904 United States Postal Service, postage tax bills 558.10
3906 United States Postal Service, stamps-tax bills 420.00
3907 Holton’s LP Gas 140.84
3908 CenturyTel 86.40
3909 Great Lakes Energy 327.81
3910 Young, Graham & Elsenheimer, PC 406.00
3911 GBS INC, encoding ballot, smart test deck 345.00
13,187.99
Diane P made a motion to pay the bills. Seconded by Theresa and carried.
TREASURER’S REPORT:
CD 92,986.10 CD 77,072.03 CD 116,609.36 CD 100,868.72 Gen Fund 219,568.45
TOTAL 607,104.66
Northwestern Tax Acct 2786 1,050.00 Money Mkt Tax Acct 4,218.14 5,268.14
Diane P is giving all board members a copy of the bank statements.
OLD BUSINESS:
Mt Jack road project is completed.
The board decided to place a bid in the Herald Times for two weeks for the demolition of the building on the Hall property once all the paper work has been completed.
Diane F stated that an article had been written about the work the scouts had completed in the Elmira Township Park.
NEW BUSINESS:
Leonard reported that Deer Hunting Season opens on Saturday, the 15th.
The board agreed to pay the 75.00 renewal fee for Diane Franckowiak’s assessor’s certification fee.
There being no further business to come before the board, Sue made a motion to adjourn. Seconded by Theresa and carried unanimously. Meeting adjourned at 7:00 p.m.
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
OCTOBER 9, 2008
A regular meeting of the Elmira Township Board was held on October 9, 2008 at the Elmira Township hall commencing at 6:03 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All members were present. Ron Geiger, Deb Dunham, Janet Hancock and Caleb Hancock were also in attendance.
Caleb Hancock, a Boy Scout with Troop 1 in Gaylord reported that he had completed his Eagle project in 160 hours at the Elmira Township park.
The board commended Caleb on a great job.
He received donations for most of the project but he had to purchase six gallons of stain out of his own pocket. Diane P made a motion to reimburse Janet Hancock $184.36 for the stain. Seconded by Theresa and carried unanimously.
Leonard made a motion to accept the minutes as corrected. Seconded by Diane P and carried unanimously.
ASSESSOR’S REPORT:
Deb reported that she is working on the residential sales study and has been reviewing the sales and will share them with Bill upon his return from vacation. She is hoping that the commercial and ag studies will be very close to 50%.
She has completed the L 4029.
There are a couple of description problems Deb is working on with the records from the register of deeds. In the past when a parcel was split or combined the “old” parcels had been deleted rather than retired. This makes it difficult to back track the steps to make corrections when a mistake is made. She will make it a practice of making the “old” parcels inactive and keep the information .
Building permits are down so she will devote extra time to data entry corrections.
PLANNING COMMISSION REPORT:
Sue reported that the PC is currently working on updating the Bill Board Ordinance.
READING OF THE BILLS:
3834 US Postal Service 161.74
3835 Michigan Dept of Treasury, taxes 577.67
3836 Diane Purgiel, reimb 130.56
3837 James Theisen, PC 110.00
3838 Theresa Plachta, trustee salary 285.08
3839 Susan Schaedig, Clerk salary 1,166.91
3840 Ron Geiger, Ordinance Officer, Liquor Inspector 224.52
3841 Nicholas Purgiel 30.00
3842 Leonard Skop, trustee salary 175.08
3843 John Ernst, PC 110.00
3844 Gloria Torello, PC 130.00
3845 Duane Hoffman, PC 110.00
3846 Doreen Ostrander, clean flower bed 70.00
3847 Diane Purgiel, Treasurer’s salary 1,601.66
3848 Diane Franckowiak, Supervisor’s salary 1,063.16
3849 Dan Sevenski, hall cleaning 87.50
3850 D & D Assessing 2,000.00
3851 Arrow Sanitation 11,772.00
3852 Gaylord Herald Times, clean up day ads 74.75
3853 Young, Graham & Elsenheimer, PC 105.00
3854 WalMart 13.88
3855 Great Lakes Energy 66.84
3856 Waste Management 49.47
3857 Mark Rygwelski, lawn mowing 130.00
3858 Moore Power Electric 294.95
3859 Diane Franckowiak, reimb 50.00
3860 Susan Schaedig, reimb 25.00
3861 Otsego County Treasurer 25.57
3862 Water Systems Management 138.95
3863 GBS Inc 345.00
3864 Michigan Dept of Treasury, water testing 18.00
3865 Janet Hanckock, reimb 184.36
3866 Century Tel 85.72
3867 Ann Moorhead, reimb hall rental 50.00
3868 Great Lakes Energy 329.67
3869 Independent Bank, Oct taxes 478.19
22,271.23
Leonard made a motion to pay the bills. Seconded by Theresa and carried unanimously.
TREASURER’S REPORT:
CD 92,986.10 CD 77,072.03 CD 116,609.36 CD 100,868.72 Gen Fund 210,630.37
TOTAL 598,166.58
Tax Acct 2786 1,047.97 2787 39,817.70
Diane reported that she does not feel comfortable with having money in some of the banks where the township has CD’s. She is considering going to Boyne City when some of the CDs mature in November and December.
Diane P made a motion in the form of a resolution establishing policy for the electronic deposit of payments made by E-Check or credit cards for real and personal property taxes, special assessments and related fees.. Seconded by Leonard and carried unanimously. Ayes Diane F, Sue, Diane P, Theresa, Leonard Nayes None Absent None
Diane P made a motion to adopt the 2008 Tax Rate Request(L-4029). Allocated .8850, Voted Fire 1.0000. Seconded by Sue and carried unanimously.
ORDINANCE OFFICER REPORT:
Ron met with Attorney, Bryan Graham in regard to the Hall property. Dr James R Hall cannot afford to pay the taxes on the ½ lot he owns in Elmira. He is close to default. There will be a formal hearing on November 13, 2008.
The building is dangerous and the board felt that there is no other way but to have it demolished. Leonard made a motion to allow the township to accept the property and have it demolished. Seconded by Theresa and carried unanimously.
Bids will be put in the Gaylord Herald Times.
Ron is awaiting word from Dorothy in regard to the boats on M-32.
Wells Fargo has a new person handling the property on M32. Ron has the number and will contact them.
Renee did not pick up the letter Ron sent to the PO Box. He spoke to Marsha at the Sheriff’s Dept and it was suggested to use a process server at her place of work. Ron will speak with Chief Howard.
NEW BUSINESS:
Diane P made a motion to support the Otsego County proposed ORV ordinance which will allow an ORV to ride along side of the right of way. Seconded by Theresa and carried unanimously.
Sue made a motion to conduct a Township Cleanup in 2009 at Arrow Sanitation on September 12, 2009. Seconded by Diane P and carried unanimously.
Sue made a motion to allow any board member to attend the MTA Convention on January 25 -30. Registration, wages, hotel, mileage and $100.00 for meals to be paid by the township. Seconded by Diane P and carried unanimously.
Sue made a motion to appoint Doreen Ostrander, Barb Fleming, Peggy Hall, Heidi Mead, Janelle Crawford and Ann Wright as election inspectors for the 11-4-08 General Election. Seconded by Diane P and carried unanimously.
There being no further business to come before the board Diane P made a motion to adjourn. Seconded by Sue and carried unanimously. Meeting adjourned at 7:30 p.m..
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
SEPTEMBER 11, 2008
A regular meeting of the Elmira Township board was held on September 11, 2008 at the Elmira Township Hall commencing at 6:04 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All members were present. Others attending the meeting were Ron Geiger, Debbie Dunham and Dan Smith.
Diane P made a motion to approve the minutes as corrected.
ASSESSOR’S REPORT:
Debbie stated that she and Diane F have inspected the residential parcels that are listed on the sales study. She is analyzing the sales that they determined to be good arms length transactions and determining a fair sales ratio. The preliminary factor is at 41% and Debbie is hoping to get it closer to 48%.
She has found problems with the information entered in the computer. Another problem is with some of the multipliers used like an ECF(economic condition factor). They are not defined, just named with no explanation, so it is difficult to know how they were arrived at and which parcels they are affecting.
In the next few weeks she hopes to decipher some of those parcels and switch them over. It will take some time since she has to be careful not to add or subtract value from parcels unknowingly.
Hopefully a roll can be produced that is more equitable and also satisfy the equalization factor.
Leonard made a motion to accept the contract with D & D Assessing Services. Work shall begin August 15, 2008 and the term will last until August 31, 2010. Seconded by Theresa and carried unanimously.
ORDINANCE OFFICER REPORT:
#1 Ron reported that Mr. Hall had been served on 7-31-08 in West Branch.
#2 Renee is still the owner of record on the property in Elmira. The township attorney sent an order on 8-22-08 to the District Court to issue a citation. Attempts to serve her in Boyne City were unsuccessful but the citation can be put into a PO Box..
#3 A lady may be interested in purchasing the property on M 32. A letter has been sent to Wells Fargo along with pictures to Des Moines on 8-16-08. A citation may have to be issued.
#4 One more vehicle has been removed on Trunk lane.
#5 The board requested Ron to visit the person that has the four to five boats for rent on his property on M32.
Dan Smith presented and explained the audited financial statements for Elmira Township for the year ended March 31, 2008.
He also explained to the board why an off year audit would be wise. It would cost about $1,500.
PLANNING COMMISSION REPORT:
Sue reported that the township has three years to comply with the new act establishing Planning Commissions. The county PC will be discussing wind turbines in the near future and the Elmira PC will be working on the Bill Board ordinance changes.
READING OF THE BILLS:
3800 Great Lakes Energy 407.68
3801 Theresa Plachta, trustee 125.08
3802 Susan Schaedig, clerk 1,066.91
3803 Ron Geiger, ordinance officer, liquor inspector 224.52
3804 Leonard Skop, trustee 125.08
3805 John Middleton, PC 110.00
3806 John Ernst, PC 110.00
3807 James Theisen, PC 110.00
3808 Gloria Torello, PC 130.00
3809 Duane Hoffman, PC 110.00
3810 Diane Purgiel, Treasurer 1,441.66
3811 Diane Franckowiak, Supervisor 758.16
3812 Dan Sevenski, hall cleaning 125.00
3813 Donald Hopp, hall dep refund 50.00
3814 Diane Franckowiak, reimb 54.03
3815 Susan Schaedig, reimb 278.97
3816 Diane Purgiel, reimb 122.54
3817 Alpine Computers 10.00
3818 Great Lakes Energy 23.58
3819 Waste Management 49.99
3820 WalMart 25.76
3821 Municipal Underwriters of Mich, Inc. 6,783.00
3822 Mark Rygwelski, lawn mowing 390.00
3823 Dan Smith, CPA 3,250.00
3824 United States Postal Service 84.00
3825 Doreen Ostrander, reimb 10.34
3826 Crossroads Industries, Inc 318.12
3827 Void
3828 Independent Bank, taxes 628.34
3829 Independent Bank, taxes 595.19
3830 D & D Assessing 2,000.00
3831 Diane Franckowiak, Supervisor 120.00
3832 CenturyTel 93.20
3833 Great Lakes Energy 385.82
20,226.97
Leonard made a motion to pay the bills. Seconded by Theresa and carried unanimously.
TREASURER’S REPORT:
CD 92,986.10 CD 77,072.03 CD 100,000. CD 116,609.36
CD 100,868.72 GEN FUND 125,648.48 TOTAL 613,184.69
The board agreed to allow Diane P to accept credit cards for payment of a tax bill.. She will contact the township attorney in regard to adopting a policy.
OLD BUSINESS:
Leonard made a motion to agree to provide a total of $1,760 per year to assist in covering the costs of operation and staffing of the Planning & Zoning Department of Otsego County for two years beginning April 1, 2009 and continuing in effect until March 31, 2011. Seconded by Diane P and carried unanimously.
NEW BUSINESS:
Theresa made a motion to accept Doug Franckowiak’s bid for snowplowing for the 2008-2009 season at a cost of $47.00 per hour. Seconded by Diane P and carried unanimously.
Holton’s Propane sent a letter stating that their rate for Elmira Township will be at 2.299 through April 30, 2009.
Diane P made a motion to pay wages for Diane F to attend the two, 2 day NIMS classes. Seconded by Theresa and carried unanimously.
Diane P made a motion to pay an hourly wage of $10.00 to Diane F to assist Debbie Dunham in assessing. Seconded by Theresa and carried unanimously.
There being no further business to come before the board Theresa made a motion to adjourn. Seconded by Leonard and carried. Meeting adjourned at 8:00 pm.
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
AUGUST 14, 2008
A regular meeting of the Elmira Township board was held on August 14, 2008 at the Elmira Township Hall commencing at 5:35 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All members present. Others present were Ron Geiger, Duane Hoffman and Debbie Dunham.
Leonard made a motion to accept the minutes as corrected. Seconded by Theresa and carried unanimously.
Debbie Dunham reviewed the Elmira Township assessing files with the board. She is currently working with Diane F and stated that they plan on looking at the homes in question and doing a sales study before they visit with Equalization Director, Bill Kerr.
Debbie agreed to assume the duties of Elmira Township Assessor and have Diane F assist. She will present a contract at the September meeting.
ORDINANCE OFFICER REPORT:
Ron reported that he hasn’t received any information on the Hall complaint. The bank has not contacted him on the M-32 complaint.
He still hasn’t heard from Dave Hublick. Ron will check to see if the property has been sold or if Renee is still the owner. If she is he will issue her a citation.
Diane F stated that Bob Peterman is interested in buying and cleaning up the two parcels of which Lot 25 is part of.
Ron reported that he has not had any luck in contacting Jaime Schaeffer on the Trunk Lane complaint.
PLANNING COMMISSION:
Duane Hoffman reported that Elmira Township’s zoning plan language does not fit the Otsego County Zoning Plan. The PC is waiting for the new County Plan to be completed possibly by October 1st or maybe by the end of the year.
He stated that the PC reviewed the Township Billboard Ordinance and felt the language should be all right with a few minor changes in regard to electronic bill boards.
The PC plans on investigating the wind generator issue, looking at a Township recreation plan, the new act that takes effect on September 1, 2008 that applies to planning commissions and have Dorothy look at the language of the blight ordinance and how it applies to the county zoning.
FIRE AUTHORITY:
Diane F reported that Don Franckowiak is the new fire chief.
READING OF THE BILLS:
3763 Theresa Plachta, trustee 125.08
3764 Susan Schaedig, clerk 956.91
3765 Ron Geiger, ordinance officer, liquor inspector 224.66
3766 Roderick Wright, cement pad, BOR 446.00
3767 Leonard Skop, trustee 125.08
3768 Eugene Fleming, BOR 50.00
3769 Diane Purgiel, treasurer 2,051.66
3770 Diane Franckowiak, supervisor 918.16
3771 Dan Sevenski, hall cleaning 87.50
3772 Cynthia Prusakiewicz, BOR 50.00
3773 Doreen Ostrander, reimb mileage 37.44
3774 Diane Franckowiak, reimb 54.37
3775 Midge Calano, hall dep refund 50.00
3776 Susan Schaedig, reimb 203.14
3777 GBS Inc, minute book 153.39
3778 Waste Management 47.80
3779 Gaylord Herald Times 30.00
3780 Great Lakes Energy 23.58
3781 United States Post Office, postage 420.00
3782 Alpine Computers, backup issue 45.00
3783 Diane Purgiel, reimb 140.42
3784 John Ernst, reimb PC training 115.00
3785 WalMart 45.46
3786 Michigan Townships Association, Michigan Civil Infractions 27.00
3787 Heidi Mead, election inspector 156.75
3788 Janelle Crawford, election inspector 156.75
3789 Barbara Fleming, election inspector 175.75
3790 Margaret Hall, election inspector 156.75
3791 Margaret Black, assessor 868.75
3792 Ann Wright, election class 19.00
3793 Mid North Printing, window envelopes 173.20
3794 BS & A Software, Equalizer Assessing System/support 465.00
3795 Doreen Ostrander, election inspector, hall cleaning 233.25
3796 Diane Purgiel, reimb hotel for conference-treasurer’s 800.00
3797 CenturyTel 85.24
3798 Accident Fund , workmen’s comp 750.00
3799 Diane Purgiel, reimb 271.97
10,771.81
Diane P made a motion to pay the bills. Seconded by Theresa and carried unanimously.
TREASURER’S REPORT:
Diane P reported on the treasurer’s conference she attended. She discussed how to check on a bank’s rating to find out if they are failing. She found Independent Bank, Community Financial and First Federal to have bad ratings. She will investigate other financial institutions where Elmira Township may invest funds.
Crossroads billing for the post cards for trash day on the 13th of September is estimated to be about 316.84.
Diane Franckowiak reported on the Township Association meeting. She will attend a meeting on August 19, 2008 regarding a 2 year agreement for Otsego County Zoning Funding which will cost Elmira Township $1,700.00.
The board confirmed that Elmira Township agreed to help fund the Otsego County Conservation District project.
NEW BUSINESS:
Theresa reported that Elmira Township taxpayers can now view their tax information on line.
Leonard Skop made a motion to accept Michigan Par Plan Insurance for September, 2008 to September 2009 with a $500.00 deductable for a cost of $6,783.00. Seconded by Diane P and carried unanimously.
Moore Power Electric will be contacted to wire all of the township hall to be on the generator.
There being no further business to come before the board, Leonard made a motion to adjourn. Meeting adjourned at 7:55 p.m.. Seconded by Theresa and carried unanimously.
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
JULY 10, 2008
A regular meeting of the Elmira Township board was held on July 10, 2008 at the Elmira Township hall commencing at 6:03 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
Members present were Diane Franckowiak, Leonard Skop and Theresa Plachta. Margaret Black, Assessor, Ron Geiger, Ordinance Officer Maureen Derenzy, Susan Defeyter, Janet, Scott and Caleb Hancock were also in attendance.
PUBLIC COMMENT:
Maureen Derenzy from the Otsego County Library came and asked for support of the Library millage renewal. It is at the same rate. Sixty per cent of the library budget is from the millage. The library is self-supporting, the millage is for operations only.
Susan Defeyter came to ask for support in the upcoming election. She started working for the county in 1994 and has 14 years experience. One of her goals is to improve the county web site. She has also started performing marriages as an added service to the county.
Caleb Hancock is a Boy Scout working towards his Eagle Scout rank. He has offered to do some work in the Elmira Park including staining the play structure, sign, picnic table and posts. He has a number of other projects he plans on doing as well. The board offered to pay for supplies. As part of earning this rank, Caleb has to find a way to fund his project. Leonard made a motion to allow Caleb to do the repairs in the Elmira park. Diane F. seconded and carried unanimously.
ASSESSOR’S REPORT:
Margaret reported that she has made some farm visits and is preparing to turn things over to the board. She reported that a taxpayer was unhappy because his taxes increased. Margaret said that last year the property was vacant and this year a 70’ single wide trailer had been brought in. It is not a PRE.
Margaret also reported that she has jury duty the last two weeks of July and may have a problem with BOR. Susan Defeyter said she is the one who excuses people from jury duty and all Margaret has to do is write a letter stating the problem. Susan said she would be excused.
ORDINANCE OFFICER:
Ron said he sent the Hall property information to the attorney. He is not sure if they have been served. The building has been condemned. Ron will look into the Hublick property. The junk cars on Trunk Lane have been partially removed. There are two and a half more cars to go. He sent a letter to Wells-Fargo regarding the house on M-32.
FIRE AUTHORITY:
Diane F said there was no report regarding the fire authority.
READING OF THE BILLS:
3727 Margaret Black, assessor 868.75
3728 Theresa Plachta, trustee 125.08
3729 Susan Schaedig, clerk wages 1,066.91
3730 Ron Geiger, liquor inspector, ordinance officer 224.66
3731 Leonard Skop, trustee 125.08
3732 Diane Purgiel, treasurer wages 1,721.66
3733 Diane Franckowiak, supervisor wages 708.16
3734 Diane Purgiel, reimb 403.52
3735 Susan Schaedig, reimb 39.80
3736 Diane Franckowiak, reimb 50.00
3737 Mid North Printing, envelopes 49.80
3738 Dunn’s Business Solutions, copy paper, ink, roller 42.96
3739 United States Postal Service, tax bills postage 580.02
3740 Dan Sevenski, hall cleaning 75.00
3741 Ron Geiger, reimb 114.23
3742 CenturyTel 85.54
3743 Michigan Election Resources, voter stickers 17.75
3744 Gaylord Herald Times, publish minutes 30.00
3745 GBS Inc, election supplies 238.77
3746 Young, Graham, Elsenheimer & Wendling, ordinance violation 142.50
3747 Waste Management 69.75
3748 Margaret Newton, hall dep reimb 50.00
3749 Debra Lamberson, hall dep reimb 50.00
3750 Rhonda Davis, hall dep reimb 50.00
3751 Otsego County Treasurer 2.26
3752 Otsego County Equalization Dept, maint Jan-June 08 1,220.80
3753 Mark Rygwelski, mowing 390.00
3754 D & H Excavating, dumpster 898.00
3755 Dunn’s Business Solutions, toner 26.67
3756 Leonard Skop, planning commission 110.00
3757 John Middleton, PC 110.00
3758 John Ernst, PC 110.00
3759 Gloria Torello, PC 130.00
3760 Independent Bank, July 08 taxes 493.43
3761 Great Lakes Energy 494.38
3762 Roderick Wright, reimb materials dumpster 1,200.77
12,116.25
Leonard made a motion to pay the bills. Seconded by Theresa and carried unanimously.
TREASURER’S REPORT:
CD 104,986.10 CD 77,072.03 CD 100,000.00 CD 116,609.36 CD 100,868.72
Gen Fund 108,241.05 TOTAL 607,777.26
Tax Accounts 2786 1,001.43 2787 37,493.72 TOTAL 38,495.15
OLD BUSINESS:
Diane F said that Holton Propane has the best prices again this year at $2.29.9. We are staying with them again this year.
The cement pad for the dumpster has been poured and the posts have been set for the fence.
NEW BUSINESS:
None.
There being no further business to come before the board Leonard made a motion to adjourn. Seconded by Theresa and carried unanimously. Meeting adjourned at 6:35 p.m.
Theresa Plachta, Trustee
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
JUNE 12, 2008
A regular meeting of the Elmira Township board was held on June 12, 2008 at the Elmira Township Hall commencing at 6:04 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All members were present. Ron Geiger and Margaret Black also attending.
Diane P made a motion to accept the minutes as corrected. Seconded by Theresa and carried unanimously.
ASSESSOR’S REPORT:
Margaret attended a meeting with Glen Meadows residents and felt she was well received. She explained the assessing system which she hoped helped them understand it better.
The State Tax Commission has Michigan Transmission, McGregor, Doyle Edson and Midwest Home(will stipulate) on the their docket.
The County has sent 15 PRE denials out. This means that their Homestead status has been taken away. Any Tribunal case that may result will be handled by the County. There may be three or four but only one currently has a Docket number assigned.
She has found a couple of errors for the July Board of Review which will be held on July 22, 2008 at 9:00 a.m..
Margaret has estimated that overall she has completed about 150 site visits since last August. One hundred completed in the past month.
ORDINANCE OFFICER REPORT:
Ron reported that two tickets have been issued for the Hall case. The tickets request a formal hearing to bring the property into compliance with the Township Ordinance and also reimburse the township for costs incurred.
Dave Hublick is slowly making progress on cleanup.
Ron is not making any head way on the rented house on Trunk Lane but now knows who the owner is.
The house on M-32 is owned by Wells Fargo and Blaker Real Estate has a sign posted so he may be able to make some progress on the cleanup.
PLANNING COMMISSION:
Leonard reported that they set the agenda for the next year which includes wind turbines and research on how to cleanup sites.
The Township board invited the PC to attend the July meeting and not hold their meeting on June 24, 2008
Diane P heard a rumor that a PC member is saying that the Planning Commission is a waste of time.
Leonard made a motion to reappoint Jack Middleton to the Planning Commission. Seconded by Diane P and carried unanimously.
FIRE AUTHORITY:
Diane F reported that Ken Figiel resigned as Fire Chief due to job conflicts. Don Franckowiak is acting chief in the interim.
The party for Don Cherry was a success.
READING OF THE BILLS:
3683 Michigan Townships Association, registration-Roads seminar 100.00
3684 Theresa Plachta, Trustee, 175.08
3685 Susan Schaedig, Clerk 1,116.91
3686 Ron Geiger, ordinance officer, liquor inspector 224.66
3687 Leonard Skop, Trustee, 285.08
3688 John Ernst, PC mtg 110.00
3689 James Theisen, PC mtg 110.00
3690 Gloria Torello, PC mtg 130.00
3691 Duane Hoffman, PC mtg 110.00
3692 Diane Purgiel, Treasurer 1,601.66
3693 Diane Franckowiak, Supervisor 893.16
3694 Dan Sevenski, hall cleaning 100.00
3695 Municipal Retirement Systems, Inc., admin fee 195.00
3696 Diane Franckowiak, reimb 50.00
3697 Susan Schaedig, reimb 44.12
3698 Diane Purgiel, reimb 88.00
3699 JoAnn Franckowiak, reimb hall deposit 100.00
3700 Jennifer Davidson, reimb hall deposit 50.00
3701 Fidlar Companies, receipt books 179.36
3702 BS & A Software 250.00
3703 Great Lakes Energy 23.58
3704 Waste Management 69.30
3705 Young, Graham & Elsenheimer, P.C. 210.00
3706 Ing USA Annuity & Life Insurance Co 1,437.24
3707 Gleaners Life Insurance Society 4,417.45
3708 Margaret Black, Assessor 868.75
3709 Independent Bank, June taxes 573.87
3710 Holton LP Gas, 1,261.98 615.46
3711 Alpine Computer, repair 75.00
3712 United States Postal Service, postage 84.00
3713 Citizens Bank, transfer from general fund for new CD 27,000.00
3714 Mark Rygwelski, spring cleanups & mowing 1,470.00
3715 United States Postal Service, postage-tax bills 72.70
3716 Association of Public Treasurers,
registration Grand Rapids Conference 435.00
3717 MMTA, registration-seminar 55.00
3718 State of Michigan Dept of Treasury, April, May, June taxes 547.39
3719 Centurytel 86.50
3720 Michigan Townships Association, registration 105.00
3721 Michigan Association of Planning, 5 memberships 300.00
3722 Otsego County Equalization Department 1,312.01
3723 Susan Schaedig, reimb copyef paper 34.99
3724 New Urban News 69.00
3725 Great Lakes Energy 411.73
3726 Alpine Computers 929.97
47,116.97
Diane P made a motion to pay the bills. Seconded by Theresa and carried unanimously.
TREASURER’S REPORT:
CD 71,788.86 CD 104,986.10 CD 110,722.08 CD 76,171.69
CD 100,000.00 Gen Fund 129,642.63 TOTAL 593,311.36
Tax Accounts 2786 1,001.02 2787 1,926.25 TOTAL 2,927.27
Diane reported that she transferred 27,000 from the General Fund to open a CD at Citizens Bank.
Leonard made a motion to purchase a replacement computer for the treasurer from Alpine Computers. Seconded by Theresa and carried unanimously.
Sue made a motion to pay a registration fee of $55.00, mileage, wages and $65.00 for a hotel room in Marquette for a treasurer’s training session by MMTA on June 20, 2008. Seconded by Theresa and carried unanimously.
Leonard made a motion to pay a registration fee of $435.00, mileage, wages and hotel for an APTUS&C conference in Grand Rapids in August for Diane P. Seconded by Theresa and carried unanimously.
Diane P presented a newsletter that will be going out with the July tax bills.
OLD BUSINESS:
The board will contract with Crossroads to send a postcard out to taxpayers in regard to the clean up day on September 13, 2008. The same criteria that Chester Township uses will be followed.
Rocky and Doug should be pouring the pad for the dumpster soon.
NEW BUSINESS:
The board discussed Dorothy Layman’s presentation at the Association meeting on clean up problems in the County.
Sue made a motion to appoint Doreen Ostrander, Barbara Fleming, Peggy Hall, Heidi Mead and Janelle Crawford as election inspectors for the August 5, 2008 Primary. Seconded by Diane P and carried unanimously.
Sue made a motion to pay registration and wages for any board member to attend Special Assessment Procedures and Ordinance Enforcement Strategies workshops on July 17, 2008 at Treetops Resort. Seconded by Leonard and carried unanimously.
Sue and Diane P will not be able to attend the July board meeting so the board decided to discuss the assessor’s contract which will end July 31, 2008.
The board asked Diane F if she would consider undertaking the assessor’s duties in August. It was decided to seek someone that would work closely with Diane F for the next contractual year. The board will also discuss this with the current assessor at the July meeting.
Diane P made a motion to appoint Sue Schaedig to the Elmira Township Planning Commission. Seconded by Theresa and carried unanimously. Sue will replace Leonard.
There being no further business to come before the board Leonard made a motion to adjourn. Seconded by Theresa and carried unanimously. Meeting adjourned at 7:36 p.m..
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
MAY 8, 2008
A regular meeting of the Elmira Township board was held on May 8, 2008 at the Elmira Township hall commencing at 6:04 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All members were present. Margaret Black, Assessor, Ron Geiger, Ordinance Officer, Rocky Wright and Mark Krumel were also in attendance.
PUBLIC COMMENT:
Township resident Mark Krumel inquired if there were any plans for a traffic light at North Townline & M 32. Diane F informed him that the state released information that west M 32 all the way to 131 will be improved and Elmira Township will be using funds to match a safety grant(80-20) from the Federal government on Mt Jack Road.
ASSESSOR’S REPORT:
Margaret reported that she has made some site visits and is hoping to make more in the following month. The MBOR report is in order and has been turned into the County.
She has been working on address changes and they will be available on line within a week and will accept any input.
Diane P suggested that Margaret do her own sales study instead of Bill.
Margaret stated that the way the contract reads that she must have E & O and liability insurance cannot be issued until proof of E & O is available or the contract changed not to require it. Diane F stated that the township is covered under E & O and will speak with attorney, Bryan Graham to take it out of the next contract.
The Norbert Skibinski issue has been resolved. He has to pay $68.00.
ORDINANCE OFFICER:
Ron spoke with Bryan Graham in regard to the Northern Land complaint. He sent a copy of the citation to him and Bryan will have it served to Mr Hall in Chicago.
He stated that Dave Hublick, Jr is slowly cleaning up the trailer & mess on Renee’s property. He didn’t know if he plans on buying the property.
Ron is still working on the complaint on Trunk Lane.
Dorothy Layman will be at the next Township Association meeting to present her ideas about cleaning up in the County.
FIRE AUTHORITY:
Diane F reported that she contacted Bryan Graham in regard to the renewal of the Fire Millage. He made some changes. The township doesn’t have to do anything but collect the taxes. The issue will be on the ballot in August.
Don Cherry’s Retirement party will be held on May 24th from 1:00 pm to 4:00 pm
READING OF THE BILLS:
3655 Susan Schaedig, Clerk 956.91
3656 Ron Geiger, Ordinance Officer, Liquor Inspector 224.66
3657 Leonard Skop, Trustee 125.08
3658 Diane Purgiel, Treasurer 2,101.06
3659 Diane Franckowiak, Supervisor 758.16
3660 Unemployment Insurance Agency, Jill Kassuba 2,488.24
3661 Diane Franckowiak, reimb 56.82
3662 Diane Purgiel, reimb 643.75
3663 Janet Hancock, reimb hall dep 50.00
3664 Dunn’s Business Solutions 2.26
3665 Gaylord Herald Times, minutes 118.13
3666 Waste Management 68.27
3667 Wal Mart, office supplies 29.97
3668 Great Lakes Energy 23.58
3669 Theresa Plachta, Trustee 235.08
3670 Doreen Ostrander, election 150.00
3671 Dan Sevenski, hall cleaning 112.50
3672 Susan Schaedig, reimb 387.36
3673 Barbara Fleming, election 137.75
3674 Margaret Black, Assessor-May 868.75
3675 Theresa Plachta, reimb 80.10
3676 Michigan Townships Association, registration 85.00
3677 Otsego County Historical Society 100.00
3678 Century Tel 86.50
3679 Great Lakes Energy 416.51
3680 Michigan Townships Association, dues, legal fee 1,300.14
3681 Ass’n of Public Treasurers- US & Canada, member renewal 120.00
3682 Independent Bank, May taxes 542.04
12,268.62
Diane P made a motion to pay the bills. Seconded by Theresa and carried unanimously.
TREASURER’S REPORT:
CD 71,788.86 CD 104,986.10 CD 75,242.08 CD 110,722.08 CD 100,000.00 Gen Fund 151,895.56 TOTAL 614,634.68
The M Bank CD comes due on May 21st. Diane stated she will take money from the General Fund to make the total 100,000.00.
Theresa made a motion to pay the membership of 120.00 in the Association of Public Treasurers of the US and Canada. Seconded by Sue and carried unanimously.
Diane P requested a bar code scanner for the tax bills in order to save time and accuracy.
Leonard made a motion to purchase a bar code scanner at $250.00. Seconded by Theresa and carried unanimously.
OLD BUSINESS:
Sue reported that she had contacted Arrow Sanitation, American Waste and Waste Management in regard to the collection of trash at the township hall. Waste Management offered a one year agreement, no auto-renewal clause, no environmental surcharge and keep the rate of $43.00 for a 4-yard container serviced every other week or a 2-yard container serviced once a week at $56.51 per month. Arrow and American Waste were much higher: $75.00 and $70.00 respectively for a 4-yard picked up two times a month.
The board discussed the relocation of the garbage dumpster up front. It will be placed on a 6” thick cement pad with a gravel drive to it. A lock will be placed on the dumpster and a fence with a gate will be constructed around it.
NEW BUSINESS:
Diane P will be sending out a newsletter with the July tax bills. The board will discuss the contents at the June meeting.
Diane P made a motion to pay $100.00 for dues to the Otsego County Historical Society. Seconded by Theresa and carried unanimously.
Diane P made a motion to retain Complete Lawn Care for the spring cleanup and lawn mowing for 2008. Fire Hall: repair areas damaged from plowing $85.00; Playground: cleanup dead end road, pick up limbs, leaves, rake flower bed & play area, repair damaged areas $225.00 Cemetery: not to exceed $800.00, trim limbs $100.00
Lawn Mowing: same as 2007. Seconded by Leonard and carried unanimously.
Sue made a motion to pay the registration and wages for any board member to attend the MTA Spring District meeting on May 21, 2008 at Treetops. Seconded by Leonard and carried unanimously.
The Township Association meeting will be held at Chester on May 20, 2008.
There being no further business to come before the board Leonard made a motion to adjourn. Seconded by Theresa and carried unanimously. Meeting adjourned at 7:17 p.m..
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
APRIL 10, 2008
A regular meeting of the Elmira Township Board was held on April 10, 2008 at the Elmira Township hall commencing at 6:03 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All board members were present. Others attending were Haider Kazim, Christopher Cooke, Ron Geiger and Margaret Black.
Leonard made a motion to approve the minutes as presented. Seconded by Diane P and carried.
Haider Kazim and Christopher Cooke of Cummings, McClorey, Davis & Acho a law firm specializing in Municipal Law spoke about their services and rates.
ASSESSOR’S REPORT:
Margaret reported that the MBOR report was turned into the county and everything is in order. She needs to get the Roll certified.
She is having difficulty with obtaining liability insurance since there has to be proof of E & O. Sue will check with Adam Gandolphi to clarify his statement that the assessor was covered for E & O under the township.
Margaret stated that she is preparing to start on the site visits.
ORDINANCE OFFICER REPORT:
Ron will furnish new pictures and all material to attorney Graham in regard to the Hall property on April 15, 2008. Mr. Swantek of Otsego County has condemned the building.
He reported that Dorothy Layman spoke with Renee. Apparently Dave Hublick paid the back taxes on 3-3-08 and Renee’s name is no longer on the deed. Ron will contact Dave in regard to the clean up of the property.
Ron is awaiting the melting of the snow on Trunk Lane before he proceeds with the removal of the junk cars.
PLANNING COMMISSION REPORT:
Leonard reported that the wind turbines are all but a dead issue in Otsego County.
FIRE AUTHORITY REPORT:
Diane F reported that the wording for the millage request is ready to submit to the County for the upcoming primary election in August, 2008.
READING OF THE BILLS:
3624 Great Lakes Energy 67.77
3625 Theresa Plachta, trustee-April 125.08
3626 Susan Schaedig, Clerk wages 1,006.91
3627 Alpine Computer, repair assessor computer 149.99
3628 Ron Geiger, Ordinance Officer, Liquor Inspector 224.66
3629 Waste Management 67.80
3630 Roderick Wright, BOR 50.00
3631 D & H Excavating, snowplowing 172.00
3632 Leonard Skop, trustee-April 235.08
3633 Margaret Black, assessor 868.75
3634 John Middleton, PC 110.00
3635 Stephanie Figiel, reimb hall dep refund 50.00
3636 James Theisen, PC 110.00
3637 Linda Franckowiak, reimb hall dep refund 50.00
3638 Gloria Torello, PC 130.00
3639 Diane Purgiel, reimb 94.73
3640 Eugene Fleming, BOR 50.00
3641 Diane Franckowiak, reimb 50.00
3642 Duane Hoffman, PC 110.00
3643 Diane Purgiel, treasurer wages 1,391.66
3644 Diane Franckowiak, supervisor wages 758.16
3645 Dan Sevenski, hall cleaning 50.00
3646 Cynthia Pruzakiewicz, BOR 50.00
3647 County of Otsego, 2008 Planning & Zoninig Services 1,760.00
3648 Susan Schaedig, reimb 37.48
3649 Great Lakes Energy 389.18
3650 Syscom Central North 209.95 3651 Margaret Black, reimb 14.99
3652 Young, Graham & Elsenheimer, P.C. 42.00
3653 CenturyTel 86.50
3654 Independent Bank, April Taxes 546.26 9,058.95
Leonard made a motion to pay the bills. Seconded by Diane P and carried unanimously.
TREASURER’S REPORT:
Diane P reported that she has collected all the personal property taxes. A CD was renewed at 2.84%.
CD 71,788.86 CD 104,986.10 CD 75,242.08 CD 110,722.08 CD 100,000.00 Gen Fund 139,087.81 TOTAL 601,826.93
OLD BUSINESS:
Sue reported that she will contact Waste Management, Arrow Sanitation and Northern A-1 for prices on garbage pick up at the hall. May 1, 2008 is the dead line to inform Waste Management regarding our contract.
The board discussed the upcoming audit for the township. It was decided to place an ad in the Gaylord Herald Times for bids.
NEW BUSINESS:
Diane F received a phone call and follow-up letter from Otsego County Commission on Aging informing the township that the Senior Program will no longer be held at Elmira Township Hall.
Sue made a motion to pay registration fees and wages for any board member to attend the Spring District meeting at Treetops on May 21, 2008. Seconded by Diane P and carried unanimously.
Sue made a motion to appoint Doreen Ostrander and Barbara Fleming as election inspectors for the school election to be held on May 6, 2008. Seconded by Theresa and carried unanimously.
Sue made a motion to pay wages for any board member attending the Cornerstones of Local Government Seminar on April 24, 2008. Seconded by Diane P and carried unanimously.
Sue made a motion to pay registration fees and wages for the clerk and treasurer to attend a Quick Books seminar. Seconded by Diane P and carried unanimously.
There being no further business to come before the board Theresa made a motion to adjourn. Seconded by Diane P and carried unanimously. Meeting adjourned at 7:14 p.m..
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
MARCH 13, 2008
A regular meeting of the Elmira Township board was held on March 13, 2008 at the Elmira Township hall commencing at 6:05 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All members were in attendance. Gene and Barb Fleming, Assessor, Margaret Black, Patricia Osburn and Ordinance Officer, Ron Geiger were also present.
Leonard made a motion to approve the minutes as read. Seconded by Theresa and carried unanimously.
PUBLIC COMMENT:
Gene Fleming stated that the Board of Revue went well and that he was very impressed by the quality of work done by Margaret and how well she handled the complaints and calmed the people down. He also appreciated the team effort of Diane F and Margaret.
Patricia Osburn of the Otsego Conservation District petitioned the board to consider supporting the District by investing $1,000 to help build a 30x48 foot greenhouse which would help in securing a funding avenue for a forestry position in Otsego County.
The funding opportunity of raising and marketing native plants will assist in the wise use and management of Otsego County’s natural resources for a healthy environment and sustained economic growth. These plants will also be marketed to other Northern Michigan counties.
Diane P made a motion to support the Otsego Conservation District by investing $1,000 to help build the 30x48 foot greenhouse in order to raise native plants which would help fund a forestry position in Otsego County. Seconded by Leonard and carried unanimously.
ASSESSOR’S REPORT:
Margaret reported that with her first BOR she found areas needing improvements and it helped to identify them. She will make a priority list and give those neighborhoods extra attention as soon as the snow melts.
ORDINANCE OFFICER REPORT:
Ron reported that he has an address for James R Hall of Northern Land. He paid the 2006 taxes on January 23, 2008. The board directed Ron to have the township attorney write a letter to Mr. Hall.
PLANNING COMMISSION REPORT:
Leonard stated that the draft Large Track forestry and Mixed Use ordinances are still being discussed by the Otsego County PC.
FIRE AUTHORITY:
Diane F read a letter she sent to Carl Essenmacher thanking him for his service with the Fire Authority. Alice Traylor attended her first Authority meeting and all went well.
READING OF THE BILLS:
3594 Theresa Plachta, Trustee-March 08 121.49
3595 Susan Schaedig, Clerk 929.75
3596 Ron Geiger, Ordinance Officer, Liquor Inspector 224.74
3597 Nicholas Purgiel 80.00
3598 Leonard Skop, Trustee-March 08, PC, Rd Comm mtg 281.49
3599 John Middleton, PC 110.00
3600 James Theisen, PC 110.00
3601 Gloria Torello, PC 130.00
3602 Duane Hoffman, PC 110.00
3603 Diane Purgiel, Treasurer 1,354.75
3604 Dan Sevenski, hall cleaning 118.75
3605 Dunn’s Business Solutions 66.29
3606 Diane Franckowiak, reimb 50.00
3607 Susan Schaedig, reimb 8.08
3608 Diane Purgiel, reimb 112.31
3609 Margaret Black, Assessor March 08 868.75
3610 D & H Excavating, snowplowing 560.25
3611 Waste Management 66.54
3612 Great Lakes Energy 23.58
3613 Diane Franckowiak, Supervisor 873.25
3614 Roderick Wright, BOR 250.00
3615 Eugene Fleming, BOR 250.00
3616 Cynthia Prusakiewicz, BOR 250.00
3617 Pat & Buds, lunch BOR 26.46
3618 Independent Bank, March 08 taxes 713.83
3619 Susan Schaedig, reimb internet, office supplies 29.40
3620 Great Lakes Energy 355.07
3621 CenturyTel 86.30
3622 Holton’s LP Gas 327.78
3623 Michigan Dept of Treasury, taxes 578.72
9,067.58
Theresa made a motion to pay the bills. Seconded by Diane P and carried.
TREASURER’S REPORT:
CD 71,788.86 CD 104,986.10 CD 75,242.08 CD 110,722.08 CD 107,682.27 Gen Fund 134,223.68 TOTAL 604,645.07
Leonard made a motion to amend the Investment Policy to include all banks in Michigan. Seconded by Theresa and carried unanimously.
OLD BUSINESS:
Theresa reported that she now has the minutes on line.
The board discussed the clean-up day scheduled for September 13th. Diane P presented a post card that Chester Township uses for their clean-up day. A newsletter will be sent out in July along with the tax bills.
NEW BUSINESS:
Leonard reported that there will be a meeting on 3-27-08 at 6:30 p.m. in regard to wind turbines.
The board discussed a complaint by a taxpayer in regard to conflict of interest by John Ernst as Elmira’s appointed County Planning Commissioner.
Sue made a motion to amend General Fund Clerk 320.00 to come from Fund Balance. Seconded by Leonard and carried unanimously.
Sue made a motion to amend General Fund Street Lights 219.00 to come from Fund Balance.
Meeting recessed at 7:00 p.m. for the budget hearing and called back to order at 7:35 p.m..
Theresa made a motion to accept the budget as presented. Seconded by Diane Purgiel and carried unanimously.
There being no further business to come before the board Leonard made a motion to adjourn. Seconded by Theresa and carried unanimously. Meeting adjourned at 7:40 p.m..
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA MICHIGAN
FEBRUARY 14, 2008
A regular meeting of the Elmira Township Board was held on February 14, 2008 at the Elmira Township hall commencing at 6:10 pm with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All members of the board were present. Assessor, Margaret Black was also in attendance.
Diane P made a motion to approve the minutes as read. Seconded by Leonard and carried.
CORRESPONDENCE:
Sue read a letter from Municipal Underwriters of Michigan. About two years ago the Par-Plan hired regional appraisers to appraise all buildings owned by every member. Since that time, building replacement values have raised an average of 9% and the appraised values have been adjusted accordingly on the policy. The Public Official Bonds have been enhanced to “position bonds”. They are provided at no additional charge to the township.
ASSESSORS REPORT:
Margaret will turn the Roll in on February 15th and they will be at 50%, no lower. She created an additional land schedule for large lake front parcels because of sales.
PLANNING COMMISSION REPORT:
James Pagels submitted a Freedom of Information request regarding Elmira Township’s involvement with the Future Land Use. Duane Hoffman will address this.
The PC proposes a 2008 budget of $13,500. The same as the previous year.
FIRE COMMISSION REPORT:
Diane F reported that Carl Essenmacher has resigned. She will use township letterhead to thank him for his years of service.
Diane F made a motion to appoint Alice Traylor to replace Carl E on the Elmira-Warner Fire Authority Board. Seconded by Leonard and carried unanimously.
Don Cherry will be a temporary member when someone cannot be there.
The Authority has $95,000 saved to purchase a new truck. The 1 mill is up for renewal in 2008. They are also considering to ask for an additional new, four year millage of 1 mill in two years.
TREASURER’S REPORT:
CD 71,788.86 CD 104,986.10 CD 75,242.08 CD 110,722.08 107,682.27
GEN FUND 98,859.98 TOTAL 569,281.37
Diane P reported that there are 313 delinquent winter taxes and 131 summer. She is also looking at writing of Personal Property tax for a business such as String of Pearls that owe .85 cents.
Sue made a motion to pay registration fees of 550.00, wages, hotel and mileage for Diane Purgiel to attend the Michigan Municipal Treasurer’s Institute conference on April 20 through April 25, 2008 in Mt Pleasant. Seconded by Theresa and carried unanimously.
READING OF THE BILLS:
3556 Theresa Plachta, trustee wages 561.41
3557 Susan Schaedig, clerks wages 1,229.75
3558 Ron Geiger, liquor inspector, ordinance officer 224.66
3559 Leonard Skop, trustee wages 231.41
3560 John Ernst, PC 110.00
3561 Gloria Torello, PC 130.00
3562 Susan Schaedig, reimb 17.48
3563 United States Postal Service 82.00
3564 United States Postal Service 41.00
3565 Margaret Black, Assessor Feb 868.75
3566 Margaret Black, reimb 132.25
3567 Dan Sevenski, reimb 35.22
3568 Waste Management 65.72
3569 Great Lakes Energy 23.58
3570 Carquest 327.10
3571 Gaylord Herald Times 41.25
3572 BS & A Software, equalizer tax system 465.00
3573 D & H Excavating, snowplowing 722.75
3574 Diane Purgiel, reimb 114.40
3575 Diane Franckowiak, reimb 50.58
3576 Dan Sevenski, hall cleaning 250.00
3577 Diane Franckowiak, supervisor wages 1,263.25
3578 Duane Hoffman, PC 110.00
3579 Diane Purgiel, treasurer’s wages 1,350.75
3580 James Theisen, PC 110.00 3581 United States Postal Service 246.00
3582 Walmart 20.92
3583 Susan Schaedig, reimb internet 14.99
3584 Theresa Plachta, reimb internet-5 months 133.50
3585 Theresa Plachta, reimb MTA convention 741.90
3586 Otsego County Officers Association, dues etc 750.00
3587 VOID
3588 Centurytel 86.30
3589 Michigan Municipal Treasurer’s Ass’n, registration 550.00
3590 Holton’s LP Gas 357.94
3591 Great Lakes Energy 369.63
3592 Independent Bank, Feb 08 taxes 573.42
3593 United States Postal Sevice, assessor postage 588.60
12,991.51
Leonard made a motion to pay the bills. Seconded by Diane P and carried unanimously.
OLD BUSINESS:
Leonard made a motion to sign the agreement with Gaylord Community Schools for Elmira Township to collect summer school taxes in 2008. Seconded by Theresa and carried unanimously.
The annual meeting of the Otsego County Road Commission will be held on February 25th at 11:00 am.
Tom Deans of the Road Commission called to report that the survey for Mt Jack Road is complete. Diane F will view the survey and Tom will send it in for bids.
NEW BUSINESS:
Sue reported that she contacted Arrow Sanitation for costs on a clean up day. A 20 yard Garbage Truck @ $1,100 each; A 30 yard Metal Can @ $300.00; A 30 yard tire can @ $700.00; A 30 yard refrigerators @ $700.00; one skid for batteries @ $75.00.
First time clean up may be $3000 to $5000.
Theresa made a motion to hold a fall clean up day on September 13, 2008 at Arrow Sanitation. Seconded by Leonard and carried unanimously.
Leonard made a motion to amend the Policy and Procedures FOIA 6.3 preparation fee to 10.00 per hour for employee and $1.00 per page for copies plus an additional cost for special reproductions. Seconded by Diane P and carried unanimously.
Leonard made a motion to adopt the 2008 Poverty Exemption Guidelines Resolution. Seconded by Theresa and carried unanimously.
The board directed Theresa to research software in order to put the minutes and township information on line.
Sue made a motion to amend the General Fund Supervisor $2,0l7.00 to come from the fund balance. Seconded by Theresa and carried unanimously.
Sue made a motion to amend the General Fund Elections $650.00 to come from Fund Balance. Seconded by Theresa and carried unanimously.
Sue made a motion to amend the General Fund Parks & Recreation $223.00 to come from Fund Balance. Seconded by Theresa and carried unanimously.
Leonard made a motion in the form of a resolution to increase the Supervisor’s Salary 3% for the 2008-2009 budget year. Seconded by Theresa and carried unanimously.
AYES: Diane F., Sue S., Diane P., Leonard, Theresa NAYES: None ABSENT: None
Leonard made a motion in the form of a resolution to increase the Clerk’s Salary 3% for the 2008-2009 budget year and $300.00 for a school election or any other special election. Seconded by Theresa and carried unanimously.
AYES: Diane F., Sue S., Diane P., Leonard, Theresa NAYES: None ABSENT: None
Leonard made a motion in the form of a resolution to increase the Treasurer’s Salary 3% for 2008-2009 budget year and the summer tax collection salary 3% for the 2008 summer tax collection. Seconded by Theresa and carried unanimously.
AYES: Diane F., Sue S., Diane P., Leonard, Theresa NAYES: None ABSENT: None
Leonard made a motion in the form of a resolution to increase the Trustees Salary 3% for the 2008-2009 budget year. Seconded by Theresa and carried unanimously.
AYES: Diane F., Sue S., Diane P., Leonard, Theresa NAYES: None ABSENT: None
There being no further business to come before the board Leonard made a motion to adjourn. Seconded by Theresa and carried unanimously. Meeting adjourned at 7:40 p.m..
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
JANUARY 10, 2008
A regular meeting of the Elmira Township Board was held on January 10, 2008 at the Elmira Township hall commencing at 6:00 p.m. with Clerk, Susan Schaedig calling the meeting to order with the Pledge of Allegiance.
Members in attendance were Clerk, Susan Schaedig, Treasurer, Diane Purgiel and Trustee, Leonard Skop. Supervisor, Diane Franckowiak and Trustee, Theresa Plachta were excused as they were attending the MTA convention. Margaret Black and Ron Geiger were also in attendance.
The clerk turned the meeting over to Leonard Skop.
Diane P made a motion to accept the minutes as corrected. Seconded by Sue and carried.
ASSESSOR’S REPORT:
Responded to the two State Tax Commission requests received in December.
Verified building permits and working on ECF(Economic Condition Factors) for neighborhoods and detail on Roll to be ready to turn over to the County on February 15.
Sue made a motion to pay the fees for Assessor, Margaret Black to attend the Board of Revue class in February. Seconded by Diane P and carried unanimously.
ORDINANCE OFFICER:
Ron reported that he has sent all information on Renee Kowalski-Patton to Dorothy Layman. Renee is not allowed to pay the fine but has to appear in court.
FIRE BOARD:
Leonard reported that investing 90,000.00 in a CD was discussed. These funds may possibly be used to purchase a new vehicle.
TREASURER’S REPORT:
CD’s 71,788.86, 104,986.10, 75,242.08, 110,722.08, 107,682.27
General Fund 93,201.36 TOTAL 563,622.75
Diane P reported that she had collected 700 of l500 tax bills.
READING OF THE BILLS:
3524 Theresa Plachta, trustee 121.41
3525 Susan Schaedig, clerk 929.75
3526 Ron Geiger, ordinance officer, liquor inspector 224.66
3527 Leonard Skop, trustee 121.41
3528 Diane Purgiel, treasurer 1,500.75
3529 Diane Franckowiak, supervisor 713.25
3530 Holton’s LP Gas 315.09
3531 Diane Franckowiak, reimb 50.00
3532 Diane Purgiel, reimb 112.28
3533 Dunn’s Business Solutions 9.59
3534 Walmart 15.36
3535 Great Lakes Energy 60.35
3536 Otsego County Treasurer, charge backs 140.87
3537 Michigan Townships Association, BOR training 210.00
3538 Waste Management 65.80
3539 D & H Excavating, snowplowing Dec 548.25
3540 Margaret Black, contract 868.75
3541 Syscom Central North 124.95
3542 Margaret Black, mileage 111.60
3543 Dan Sevenski, hall cleaning 137.50
3544 Mid North Printing, letterhead 49.20
3545 Janelle Crawford, reimb lunch election workers 17.13
3546 Doreen Ostrander, election supervisor 175.00
3547 Tap Enterprise, hall dep refund 100.00
3548 Susan Schaedig, mileage election 60.44
3549 CenturyTel 86.30
3550 Diane Franckowiak, reimb convention, housing 399.04
3551 Margaret Hall, election inspector 137.75
3552 Janelle Crawford, election inspector 137.75
3553 Barbara Fleming, election inspector 137.75
3554 Great Lakes Energy 372.71
3555 Independent Bank, Jan 08 taxes 441.06
8,495.75
Diane P made a motion to pay the bills. Seconded by Sue and carried unanimously.
OLD BUSINESS:
Sue reported that she had contacted Waste Management in regard to trash pickup at the township hall. The contract expires in September. The board has until May 8th to decide which waste hauler to contract with.
NEW BUSINESS:
The next Township Association meeting will be held at Charlton Township in March.
Diane F will contact Warner Township in regard to a possible joint meeting in February to discuss Maple Hill Cemetery.
The board discussed a possible spring cleanup for the township. Sue will contact Arrow Sanitation.
There being no further business to come before the board Sue made a motion to adjourn. Seconded by Diane P and carried. Meeting adjourned at 7:35 p.m..
Susan Schaedig, Clerk
© 2001 Elmira Township
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